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Montyzooma

A calm operational platform for community organisations — bringing bookings, attendance, session records and progression into one reliable place, without disconnected systems.

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Built with the team, shaped by daily use

Montyzooma began as a practical tool to support a charity’s day-to-day delivery — initially handling a small number of operational touchpoints around activities and sessions.

As staff used it and confidence grew, more services moved in. Over time the platform evolved steadily, with refactoring and core improvements along the way, until it reached the subscription-ready platform in use today.

It wasn’t designed in isolation. It grew alongside real delivery — shaped by how sessions actually run, how people show up, and how outcomes need to be recorded and reviewed.

The name comes from our dog, Monty — a constant presence at the charity, and only a few years old when the first version went live.

The focus throughout was clarity — one trusted place where delivery, attendance and outcomes live together reliably.

Who uses Montyzooma

The platform supports a growing operational mix, designed to scale as the charity’s delivery and usage grow.

26 staff
Managing delivery and oversight

20 mentors
Supporting sessions and progression

125+ volunteers
Flexible and event-driven

500+ contacts
With ongoing growth

Built for charities, schools and community organisations, the platform scales as delivery grows — without changing how teams work day to day.

Core modules that run every session

Bookings

Sessions and activities structured around real delivery constraints — not abstract calendars.

Remote QR logins & attendance

Instant session sign-in that replaces manual registers and produces reliable attendance data as sessions happen.

Notes, feedback & achievements

Outcomes, observations and progression recorded directly against sessions — supporting consistent reporting and review.

Session monitoring

Live visibility across mixed activities, sessions and locations throughout the day.

Progression & review

Consistent records supporting safeguarding, funding evidence, internal review and external oversight.

Before

A largely paper-based setup, with similar touchpoints handled differently across locations and teams. Attendance, notes and outcomes were captured in multiple places, making validation and trust difficult.

After

One consolidated system, one place of record, and one shared view of sessions, attendance and progression — creating clarity that teams can trust.

What used to be manual, multi-step admin with inconsistent metrics is now one validated source — with everyone working from the same view.

What made it hard

Starting small without boxing future growth
Refactoring safely as real usage increased
Maintaining strict security and data trust as features expanded
Supporting sensitive information without adding operational friction

There were no artificial constraints — but responsibility for data integrity, access control and trust was non-negotiable.

How it’s used today

Montyzooma is used daily to manage the core services the charity delivers.

It underpins session delivery, attendance capture, notes, feedback and progression — quietly supporting staff and volunteers so they can focus on people, not paperwork.

Tech notes

ASP.NET (VB.NET) with MySQL, delivered as a structured web platform with role-based access, audit awareness and a maintainable architecture — built to evolve steadily without disruption.

Want to explore Montyzooma?

If you’re looking for a calm, proven platform to manage bookings, attendance and progression, we’re happy to talk it through.

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